In the professional world, clear and concise communication is key to building strong relationships and ensuring projects run smoothly. One of the most effective ways to solidify agreements and recap discussions is through an "As Per Our Conversation" email. This article will provide you with an As Per Our Conversation Email Sample and guide you on how to use it effectively in various scenarios.
Understanding the "As Per Our Conversation" Email
An "As Per Our Conversation" email serves as a written record of a discussion you've had, typically with a client, colleague, or vendor. It's a way to confirm understanding, outline agreed-upon next steps, and prevent misunderstandings down the line. The importance of this type of email lies in its ability to create accountability and a shared understanding of what was discussed and decided.
When crafting this email, it's beneficial to include:
- A clear subject line.
- A polite greeting.
- A reference to when and where the conversation took place.
- A summary of the key points discussed.
- A list of agreed-upon action items, including who is responsible and by when.
- A closing that invites further questions or confirmation.
Consider this structure for your email:
| Element | Description |
|---|---|
| Subject Line | Concise and includes "As Per Our Conversation" |
| Opening | Reference to the conversation |
| Key Takeaways | Bulleted or numbered list of main points |
| Action Items | Specific tasks, owners, and deadlines |
| Closing | Call to action or invitation for feedback |
As Per Our Conversation Email Sample for Project Updates
Subject: As Per Our Conversation: Project Alpha Update & Next Steps
Hi Sarah,
It was great speaking with you earlier today about the progress on Project Alpha. I wanted to send a quick email to summarize our discussion and confirm the next steps.
As per our conversation, we agreed on the following:
- The design mockups are now complete and have been uploaded to the shared drive.
- You will review the mockups by end of day Friday, June 14th.
- I will begin the initial development phase once I receive your approval.
- We will schedule a follow-up call for early next week to discuss any feedback and plan the user testing.
Please let me know if this aligns with your understanding or if there's anything else you'd like to add.
Best regards,
John Doe
As Per Our Conversation Email Sample for Service Confirmation
Subject: As Per Our Conversation: Service Agreement Confirmation
Dear Mr. Henderson,
Following up on our phone call this morning, I'm writing to confirm the details of the services we discussed for your upcoming event.
As per our conversation, the agreed-upon services include:
- Catering for 100 guests (menu package B)
- Venue decoration (as per the attached mood board)
- On-site event coordination from 9 AM to 5 PM
The total cost for these services will be $5,000, with a 50% deposit due by July 1st. I will send over the formal contract for your review shortly.
Thank you for choosing [Your Company Name]. We look forward to making your event a success!
Sincerely,
Jane Smith
As Per Our Conversation Email Sample for Clarifying Requirements
Subject: As Per Our Conversation: Clarifying Requirements for Feature X
Hi Team,
This email is to recap our discussion from this afternoon regarding the requirements for Feature X.
As per our conversation, we've clarified that:
- The primary user flow for Feature X involves users searching for products, adding them to a cart, and proceeding to checkout.
- Key integrations required are with our existing inventory management system and Stripe for payments.
- The initial launch should prioritize basic search functionality and direct payment processing.
- Advanced filtering and product comparison features will be considered for future iterations.
Please let me know if I've missed any crucial details or if there are any points that need further discussion.
Thanks,
Mark Lee
As Per Our Conversation Email Sample for Product Inquiry Follow-up
Subject: As Per Our Conversation: Following Up on Your Inquiry about Product Y
Dear Emily,
It was a pleasure speaking with you earlier today regarding your interest in our Product Y.
As per our conversation, I've attached the product brochure and a pricing sheet for your reference. I also wanted to highlight the key benefits we discussed:
- Increased efficiency in data processing.
- Reduced operational costs by an estimated 15%.
- Seamless integration with your existing software.
Please feel free to reach out if you have any further questions or would like to schedule a demo.
Warm regards,
David Chen
As Per Our Conversation Email Sample for Resolving an Issue
Subject: As Per Our Conversation: Resolution for Order #12345
Dear Customer Support,
I am writing to confirm the resolution of the issue I reported regarding my recent order, #12345.
As per our conversation with your representative, Alex, this morning, the agreed-upon resolution is:
- A full refund for the damaged item, Item Z.
- A discount code for 10% off my next purchase as an apology for the inconvenience.
I appreciate your prompt attention to this matter and the fair resolution. The refund should reflect in my account within 3-5 business days.
Sincerely,
Sophia Garcia
As Per Our Conversation Email Sample for Partnership Discussions
Subject: As Per Our Conversation: Next Steps for Potential Partnership
Dear Ms. Rodriguez,
I hope this email finds you well. It was a pleasure meeting with you yesterday to discuss a potential partnership between our organizations.
As per our conversation, we identified several areas of mutual interest, including:
- Joint marketing initiatives targeting the emerging tech market.
- Cross-promotion of our respective services to our client bases.
- Exploring opportunities for collaborative product development.
I will be preparing a more detailed proposal outlining these opportunities and will share it with you by the end of next week. Please let me know if you have any initial thoughts or suggestions in the meantime.
Best regards,
Michael Brown
As Per Our Conversation Email Sample for Meeting Follow-up
Subject: As Per Our Conversation: Meeting Recap and Action Items
Hi Everyone,
Thank you for attending our strategy meeting earlier today. It was a productive session, and I wanted to send a brief recap.
As per our conversation, the key decisions and action items are:
- We will be prioritizing the development of the new mobile application in Q3.
- Jessica will lead the research and design phase, with a preliminary report due by August 15th.
- The marketing team, led by David, will begin developing a campaign strategy for the app launch.
- Our next meeting will focus on reviewing Jessica's report and finalizing the app's core features.
Please reach out if you have any questions or need further clarification on your assigned tasks.
Regards,
Laura White
As Per Our Conversation Email Sample for Freelancer Agreement
Subject: As Per Our Conversation: Freelance Web Development Agreement
Dear Ben,
It was great connecting with you via video call this morning to discuss the freelance web development project for our new website.
As per our conversation, I am confirming the following details:
- Scope of work: Development of a responsive e-commerce website with user accounts and payment gateway integration.
- Timeline: Project completion by September 30th.
- Payment: $4,000 total, paid in three installments: 30% upon signing, 40% upon development completion, and 30% upon website launch.
- Deliverables: Fully functional website, source code, and basic training on content management.
I will send over a formal agreement for your signature shortly. Please let me know if there are any discrepancies.
Thanks,
Chris Green
In conclusion, the "As Per Our Conversation" email is a versatile and invaluable tool in professional communication. By utilizing these samples and understanding the core components, you can ensure that all parties are on the same page, leading to more efficient workflows, fewer mistakes, and stronger working relationships.