Following up on a conversation is crucial for ensuring everyone is on the same page and tasks are completed. The "As Per Our Discussion Email Sample" is a powerful tool to solidify agreements, reiterate action items, and maintain clear communication. This article will guide you through understanding and utilizing these emails effectively, providing various examples to suit different situations.
The Power of "As Per Our Discussion" Emails
An "As Per Our Discussion" email serves as a written record of a conversation you've had with someone, whether it was a phone call, a meeting, or even an informal chat. Its primary purpose is to confirm understanding, outline next steps, and prevent misinterpretations. This type of email is incredibly important for accountability and for building trust within professional relationships.
- Clarifies key takeaways
- Documents agreed-upon actions
- Sets clear expectations for both parties
- Provides a reference point for future conversations
When crafting this email, aim for clarity and conciseness. Start by reminding the recipient of the context of your discussion. Then, clearly list any decisions made, tasks assigned, and deadlines. It's also helpful to include any questions you might still have or any information you've promised to provide.
Here's a simple breakdown of what to include:
- Subject Line: Clearly states the topic and references the discussion.
- Opening: Reminds the recipient of the prior conversation.
- Key Points: Summarizes the main topics and decisions.
- Action Items: Lists who is responsible for what and by when.
- Closing: Expresses readiness for further collaboration.
Following Up After a Project Kick-off Meeting: As Per Our Discussion Email Sample
Subject: Project Alpha Kick-off - Action Items and Next Steps
Hi [Client Name],
It was great connecting with you earlier today for the Project Alpha kick-off meeting. I wanted to quickly summarize our discussion and outline the agreed-upon next steps to ensure we're all aligned.
As per our discussion, we've agreed on the following key objectives for Phase 1:
- Develop user personas
- Create wireframes for the core user flow
- Establish branding guidelines
Our immediate action items are:
- [Your Name/Team Name]: To send over the initial project brief by EOD Friday.
- [Client Name]: To provide access to existing brand assets by Monday next week.
- [Your Name/Team Name]: To schedule a follow-up meeting for next Wednesday to review the user personas.
Please let me know if I've missed anything or if you have any questions. I'm looking forward to a successful project!
Best regards,
[Your Name]
Confirming a Sales Agreement: As Per Our Discussion Email Sample
Subject: Confirmation of Product X Order - As Per Our Discussion
Dear [Sales Representative Name],
Thank you for your time earlier today. I'm writing to confirm our discussion regarding the purchase of Product X for our upcoming marketing campaign.
As per our discussion, we have agreed on the following:
| Item | Quantity | Unit Price | Total Price |
|---|---|---|---|
| Product X | 50 units | $75 | $3,750 |
The delivery timeframe we discussed is within two weeks of order confirmation. Please proceed with generating the official invoice for this order, addressed to [Your Company Name] at [Your Company Address].
I appreciate your assistance in facilitating this purchase.
Sincerely,
[Your Name]
Clarifying Task Assignments After a Team Meeting: As Per Our Discussion Email Sample
Subject: Team Meeting Summary & Action Items - As Per Our Discussion
Hi Team,
This email is to recap our discussion during today's team meeting regarding the upcoming client presentation.
As per our discussion, the following tasks have been assigned:
- [Team Member 1 Name]: To prepare the market research slides (due by end of day Thursday).
- [Team Member 2 Name]: To draft the executive summary and recommendations (due by end of day Friday).
- [Team Member 3 Name]: To create the visual aids and ensure brand consistency (due by end of day Monday).
- [Your Name]: To compile all sections and conduct a final review (due by end of day Tuesday).
Please ensure you adhere to these deadlines. Let me know if you encounter any roadblocks or need support.
Thanks,
[Your Name]
Requesting Information After a Networking Event: As Per Our Discussion Email Sample
Subject: Following Up - Information Request re: [Topic Discussed] - As Per Our Discussion
Dear [Contact Name],
It was a pleasure meeting you at the [Event Name] yesterday. I enjoyed our conversation about [Specific topic you discussed].
As per our discussion, you mentioned having some valuable resources regarding [Specific topic]. I would be very grateful if you could share those with me at your convenience. I'm particularly interested in learning more about [Specific aspect you want to know more about].
Thank you for your time and consideration.
Best regards,
[Your Name]
Confirming a Service Scope Change: As Per Our Discussion Email Sample
Subject: Change Order Confirmation - Project [Project Name] - As Per Our Discussion
Hi [Service Provider Name],
This email is to confirm the scope change for Project [Project Name] that we discussed over the phone this morning.
As per our discussion, we have agreed to add the following service:
- Additional feature: [Description of the new feature]
- Estimated additional cost: [Cost]
- Revised completion date: [New date]
Please acknowledge receipt of this email and confirm that you will proceed with this change order. Let me know if you require any further information from our end.
Thanks,
[Your Name]
Following Up on a Job Interview: As Per Our Discussion Email Sample
Subject: Following Up - [Your Name] - [Job Title] Position - As Per Our Discussion
Dear [Interviewer Name],
Thank you again for taking the time to speak with me yesterday about the [Job Title] position at [Company Name]. I truly enjoyed learning more about the role and the team.
As per our discussion, I was particularly interested in the opportunity to [Mention a specific aspect of the role discussed]. My skills in [Your relevant skill] align well with the requirements you outlined.
I am very enthusiastic about the possibility of contributing to your team and believe I would be a valuable asset to [Company Name]. Please let me know if there is any further information I can provide.
Sincerely,
[Your Name]
Confirming a Meeting Reschedule: As Per Our Discussion Email Sample
Subject: Meeting Reschedule Confirmation - [Original Topic] - As Per Our Discussion
Hi [Name],
This email is to confirm our discussion and agreement to reschedule our meeting regarding [Original Topic].
As per our discussion, we will now meet on [New Date] at [New Time] via [Platform, e.g., Zoom/Microsoft Teams]. The meeting link remains the same [or provide new link if applicable].
Please let me know if this new time no longer works for you. Otherwise, I look forward to connecting then.
Best regards,
[Your Name]
Documenting Feedback After a Presentation: As Per Our Discussion Email Sample
Subject: Presentation Feedback Summary - [Presentation Topic] - As Per Our Discussion
Hi [Presenter Name],
Following your presentation on [Presentation Topic] today, I wanted to share a brief summary of our discussion regarding the feedback.
As per our discussion, we agreed that the following points are key areas for refinement:
- Content Clarity: Ensure the statistics presented are explained more thoroughly.
- Visual Appeal: Consider incorporating more engaging visuals in the slides.
- Call to Action: Strengthen the concluding call to action.
I'm confident that addressing these points will make your next presentation even more impactful. Let me know if you'd like to discuss any of these further.
Regards,
[Your Name]
Summarizing a Support Ticket Resolution: As Per Our Discussion Email Sample
Subject: Support Ticket #[Ticket Number] Resolution - As Per Our Discussion
Dear [Customer Name],
This email is to confirm the resolution of your support ticket #[Ticket Number] regarding [Brief description of the issue].
As per our discussion on [Date of discussion], we have successfully [Describe the resolution, e.g., reset your password, applied the fix, provided the requested information]. You should now be able to [Describe the expected outcome for the customer].
Please let us know if you encounter any further issues or have any additional questions.
Sincerely,
[Support Team Name]
In conclusion, mastering the art of writing an "As Per Our Discussion Email Sample" is a fundamental skill for effective professional communication. By taking the time to document your conversations clearly and concisely, you create a traceable record, foster transparency, and ensure that everyone involved is working towards the same goals. Use these samples as a starting point, and adapt them to your specific needs to build stronger relationships and achieve better outcomes.